Document Indexing and Searchability
Summary
Coupled with a modern document management system, the index populated with metadata is valuable to capture reliable audit trails. Functionally, a document indexing system organizes and makes sense of unstructured information spread across various file types and formats readily. Alternatively this method could be applied with an optical character recognition and a single keying operator who verifies if the captured index is accurate. Not only does this make for a faster indexing process, but it also minimizes exceptions to a great degree by combining multiple levels of automated database lookups along with manual review. “How quickly and easily can the user retrieve or obtain the most relevant information that is sought?” – This is the question to keep in mind while coming up with an indexing strategy.
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