Understanding Pros & Cons Of When To Copy & Retain I-9 Documents
Summary
This document must be maintained either on paper, microform or electronically, in accordance with Department of Homeland Security (DHS) standards. Always ensure that all relevant personnel are aware that there needs to be a legal reason to retain documents other than for the purpose of verification for the Form I-9. Whichever way a business decides to go on the issue of retaining copies, keep in mind that a full set of documents does not replace the I-9, it only supports it. The I-9 must also be properly and fully completed, retained and available for inspection should federal authorities give notice of intent for an audit or worksite investigation. Copies of the types of documents we’ve discussed should be kept either with the I-9 or the employee’s records, whether in paper form or with appropriate software that complies with all DHS standards.